Land use admin seeks maternity plan

KENT — The selectmen are looking at ways for Land Use Administrator Jennifer Calhoun (who is pregnant and due in December) to reduce her hours at Town Hall after the baby is born.

There are currently no provisions for Town Hall workers to take maternity leave. Calhoun plans to take off three months from work using a combination of sick leave and vacation days.

A plan was also proposed for Calhoun to work fewer hours for the first three years after the baby is born, and for the land use clerk to step in and work full time to compensate.

Concerns were raised by one of the selectmen about the legality of making a three-year plan for the employees, and about problems that could arise from extending insurance coverage to the clerk in the land use office while the administrator is away.

At a meeting July 6, the selectmen met with Calhoun, Planning and Zoning Commission Chairman John Johnson and Inland Wetlands Commission Chairman Lynn Werner.

Johnson explained the proposed restructuring, which was devised by Calhoun and Land Use Clerk Donna Hayes. They are suggesting that Calhoun use a combination of her sick days and vacation time so she can have a three-month maternity leave.

She would be available on an emergency basis for field inspections and telephone consultations during her leave.  

After those three months, Johnson said Calhoun would use what he called a “grow-my-family� three-year plan: Hayes would switch from being a part-time employee to a full-time employee and take over many of the duties currently performed by Calhoun.

Meanwhile, Calhoun’s hours would be cut back, to allow her to spend more time with her child.

“[Calhoun] has expressed a strong desire to remain in her position long term with the town of Kent,� Johnson said. “Both commissions expressed unanimous support for that. She works well in town and she is very efficient. “

Under this plan, Hayes would start receiving insurance benefits from the town once she is a full-time employee.

Werner advocated for the proposed plan, saying it would allow for continuity at the office. Calhoun is familiar with the community and its land use regulations, she said.

“Having been involved with the interview and hiring process [for the land use administrator position], it was very lengthy and time consuming,� Werner said.

“The commissions we represent feel that this plan would make things in this situation go a little more smoothly.�

While he commended Calhoun on her hard work, Selectman George Jacobsen questioned the legality of the proposed changes.

“I’m not sure the town can commit to anything beyond the fiscal year,� Jacobsen said. “We have contractual arrangements in place with employees. Also, this Board of Selectmen may not be sitting here two years from now. We just can’t go beyond and say what we can do in 2012, we just can’t.�

First Selectman Bruce Adams said it would cost the town $6,000 more in the Land Use Department budget line item if Hayes received insurance benefits because Calhoun does not receive insurance benefits from the town.

“The [town’s] insurance company may have a problem with a part-time employee becoming a full-time employee, then going back to part-time,� Jacobsen said.

“Why would health insurance be an issue?� Werner asked Jacobsen.

“Because if I was going to suddenly be covered by a medical plan, I would get absolutely everything I could think of done,� Jacobsen said. “And I think the insurance company would be afraid of that, even if Donna swore up and down she wouldn’t do that.

“I think we have to look at this in terms of what we are getting into and if this would set a precedent with other part-time employees.�

Selectman Karren Garrity said the town does not currently have a maternity leave policy for its employees.

Adams said he would consult with the town attorney and the town’s insurance company about Calhoun’s proposal.

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