Town clerks moving forward with Internet record storage

Though the state has backed off its mandate that all municipalities post meeting minutes on the Internet, Northwest Corner town clerks are still taking steps to ensure their offices are as technologically up-to-date as possible.

One of the newer tools is a searchable online database of the towns’ land records. The software companies that supply town clerks with their internal databases are now offering this service, and town clerks are signing up.

“I’m a true supporter of trying to move along with what technology has to offer,†said Darlene Brady, town clerk in Kent.

Two companies, Cott Systems and IMAS LLC, offer the service. Sharon and Kent have signed up with Cott, and their land records will soon be accessible at connecticut-townclerks-records.com; Brady said she hopes to have hers up by the beginning of September.

Cornwall and the town of Canaan (known more commonly as Falls Village) have their records online with IMAS at webtownhall.com. Salisbury and North Canaan aren’t signed up with a database service yet, but the town clerks in both towns said they have meetings set with Cott representatives. Salisbury has meeting minutes posted on its website.

Sharon Town Clerk Linda Amerighi is thrilled with the possibilities and expects her town to be online by September or October. Sharon documents have already been scanned back to 1998, she said.

Mary Palmer, the Falls Village town clerk, said that she is working to get the town’s meeting agendas and minutes posted on webtownhall.com, too.

“It’s the wave of the future,†she said. “All town halls are working to get as much online as possible. You really want to do what’s best for your town.â€

Both Brady and Palmer pointed out that people come from long distances to these remote town centers to do 10 minutes of research in the records.

The online databases save people the time and expense of driving; but the towns still collect the same fees as if the research was being done at the town halls. The databases are free to search, but there is a charge to print pages. The fees collected online are deposited into the town’s account.

“This helps lawyers or whoever get their work done quicker, so ultimately they may be able to process a mortgage quicker or a loan quicker for the taxpayer, and that is who I work for,†Brady said.

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